BYOD policies are becoming more popular as they allow employees to work from their devices. But knowing why your business needs a BYOD policy before implementing it is essential.
One of the biggest reasons a business should implement BYOD is to save money. A company can save money by eliminating the cost of equipment and phone plans.
1. More Flexibility
BYOD allows your employees to use devices they are comfortable with and know how to utilize. This can lead to faster communication and a more productive team.
One of the benefits of a BYOD policy is that the company saves money by not having to purchase and maintain devices. Employees are responsible for updating their devices and subscribing to their own data plans, which can be much cheaper than a business would spend on data.
BYOD also gives the company more flexibility to change policies and procedures without having to notify every employee. This is helpful when a business adds a new software service to its platform. This will not only help the employees be more productive but also allow the company to provide a better customer experience by having more time for training and development programs for frontline associates. Additionally, it’s always a good idea to have regular backups of important company information in case a device is lost or stolen. This is crucial to ensuring your employee’s personal information and files are safe from security breaches or malware attacks.
2. Increased Productivity
A BYOD policy allows employees to work on devices they already know and are comfortable using, boosting productivity. It also helps to reduce equipment expenses, as you can save money on purchasing devices and energy costs associated with powering them up.
When creating your BYOD policy, one important thing to consider is how you plan to monitor and manage employee devices, an essential component of the process. For example, your business may need to include guidelines on which applications are permitted or prohibited on employee devices and which require using a strong password for security measures. Your policies should also address how to handle issues such as remote tracking or deleting data from an employee’s device when they leave the company.
Another critical aspect of a BYOD policy is setting expectations and training your employees on it, as well as explaining the benefits of this process. It is best to do this during onboarding and training or when employees register their devices for the first time.
3. Increased Security
If your employees bring their devices to work, you must set up policies that help protect the company’s information. This is essential to combat hackers looking for access to your network.
These security protocols will vary by company, but most BYOD policies have a few essential components. For example, companies should make sure they have a network management system that can identify and prevent unauthorized devices from connecting to the company’s network.
Other essential elements include a password protection policy, which should require strong passwords and multiple-factor authentication to access company information on personal devices. Additionally, companies should define what kind of data can be stored on an employee’s device and prohibit the storage of confidential or financial information.
In addition, a BYOD policy should clearly explain what happens to company information on an employee’s device when the employee leaves or is no longer working with the company. This could include a requirement that the device is wiped or checked when an employee is off the clock or a process for addressing stolen or lost devices.
4. Increased Employee Satisfaction
BYOD programs let employees keep the devices they are most comfortable with. Workers don’t have to learn how to use a new device, and companies save money by not having to purchase smartphones, tablets, or other mobile devices. Instead, they can provide predictable stipends for the user equipment. This allows IT to focus on a secure access method and ecosystem and to redirect the funds that would otherwise go toward buying equipment.
Employees feel empowered to work on the devices they choose and use daily. They also feel the company trusts them to do their jobs, leading to better employee satisfaction and engagement.
However, a BYOD policy may only be the right fit for some businesses. Some employees have privacy concerns over their employers using their devices for business purposes. They also may feel that their privacy is compromised when the device is lost or stolen, and their employer can remotely wipe data from it. For these reasons, it’s essential to make sure your BYOD policies clearly outline ownership of apps and data, reimbursement (e.g., stipend for devices and data plans), and a procedure for when an employee leaves the organization to wipe the device remotely.
5. Reduced Expenses
A BYOD policy can save your business a lot of money in the long run. It eliminates the need to purchase devices for employees, reducing hardware costs. It also reduces training costs since users are familiar with their instruments and can access peer support through wikis and forums. Finally, it can help your business cut down on telecom costs by asking employees to subscribe to data plans at their own expense and reimburse them for work-related usage.
The right BYOD policies should be easy to understand and not contain language or jargon that most employees need to become more familiar with. Otherwise, they may not be able to comply and might be more likely to disobey the policy.
Your BYOD policies should also be clear and include your and your employees’ responsibilities. They should also clarify whether you will use security protocols to wipe employee devices upon leaving the company and how you’ll handle personal information on their devices. These are essential aspects of your BYOD policy, and it’s best to consult with an experienced network administrator to help you draft the right one for your business.