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When considering executing identity-proof solutions for an organisation, multiple options are available. These choices span from clear to highly complicated procedures and from traditional to state-of-the-art approaches. Nevertheless, despite not being mainly enticing, document authentication is critical when merged with other validation strategies. Document validation can be viewed as an authentic solution, and its importance shouldn’t be undervalued.

Understand the Phenomenon Behind Documentation Proof

Document verification involves examining the legitimacy of various documents, including employment records, bank statements, and business documents. Many industries incorporate the document verification process as an integral component of their comprehensive identity verification protocols and other verification methods.

Whilst document checks can be conducted both in physical and digital settings, it’s primarily associated with digital or online techniques.

Regardless of the scenario, document verification usually follows the same process: 

• The individuals supply data about themselves as a part of the account creation procedure. The specific information collected by businesses may vary. Still, it usually has user details such as an address and social security number (SSN), among other relevant data.
• Next, the user will be prompted to submit a supporting document validating the previously provided information. As an example, the user may be asked to provide their birth certificate and proof of address to confirm their age and date of birth.
• The provided data undergoes verification processes to ensure its authenticity and prevent any forgery.
• If the information is successfully verified, it acts as proof that the document provided by the user is authentic. 

The Process of Online Document Verification 

The functioning of document authentication varies depending on several factors, such as the industry in which a business operates and the specific types of documents that the company needs to handle. The process of online document verification can be broken down into four distinct steps:

1. Data Collection
2. Uproot Details 
3. Document Confirmation 
4. Manual Confirmation  

Data Accumulation 

The initial step in the document verification process involves collecting the document from the user. There are various methods to accomplish this, but it typically entails requesting customers to capture and upload one or multiple images. 

After the individual submits the document, it undergoes pre-processing and analysis to ensure compliance with the business’s established criteria. Is it truly a picture of the needed document? Is the photo of sufficient clarity and quality? Does the image encompass the entire document or only a portion of it? Are there any noticeable indications of document or photo tampering? Is the document equipped with the necessary information for verification purposes? However, records that fail to meet these guidelines will be immediately rejected.

Uproot Data 

When a user submits a document for verification, it is usually in the form of a photo. To retrieve the information stored in the document, data extraction becomes necessary. Moreover, this extraction can be carried out through various methods, including Optical Character Recognition (OCR), pattern recognition, etc.

After extracting all the pertinent data, it is cross-referenced with any information the user provides. For instance, if the user has submitted a utility bill as proof of address, the address stated in the document will be compared to the initially provided address.

Discrepancies between the user-supplied data and the data within the document should be flagged as a potential issue. While these discrepancies may indicate an input error, they could also indicate document fraud.

Document Validation 

The subsequent step in the process entails authenticating the provided document. This involves conducting a range of validation checks, which can vary depending on the type of document being verified and may encompass numerous checks, potentially reaching hundreds in number. Common Validation includes: 

Completion of Documentation: Have all the necessary pages of the document been uploaded in the case of multi-page documents?

Cropping and Edged Identification: Are there any indications of cropping or tampering with the edges of the document?

Special Feature Checking: Official documents, like government ID cards, are deliberately designed with various security features that are essential to prevent duplication. Additionally, these features encompass holograms, foils, distinct textures, watermarks, and more. Furthermore, implementing these measures aims to enhance the integrity and helps verify documents online, making them challenging to falsify or tamper with.

Colour Space Monitoring: Aspects such as the colour, shadows, and lighting in a picture provide additional contextual information indicating whether a document is forged, legitimate, or tampered with.

Key Takeaways 

Document checks are crucial to deter scammer activities and uphold the accuracy of confidential data. With the help of precise and thorough document validation, businesses can boost trust, deter identity theft, and adhere to regulatory requirements. Moreover, document check is critical for firms globally to secure data integrity and fortify their workflows against potential threats.